MA Medical Record Copy Fees - MaHIMA Health care providers and health care facilities shall upon demand furnish an injured employee or his attorney a copy of his office chart, records and reports. State law, K.S.A. State Law and Rule . Pages 6+ : $0.50 per page Cost of each photocopy, excluding x-rays, shall not exceed $0.50 per page for the first 25 pages $0.25 for each additional page over 25 pages. We've served as a valuable asset to insurance and law firms since 2014 by quickly retrieving medical records at the cost dictated by each state. Storage Fee: $27.51 (Additional fee if records are retrieved from an off-site location) X-rays: $10 Search Fee + the actual per-page cost of reproduction, "Board rules define a reasonable fee for providing paper copies of medical records as no more than $25 for the first twenty pages and $.50 per page for every copy thereafter. State laws typically permit providers to charge a per-page copy fee, of up to a certain dollar value, or to charge a flat fee of up to a certain amount for the entire medical record. Pages 1+: $1.00 per page Paper RecordsSearch Fee: $21.1640 Pages: $0.53/page41+ Pages: $0.32/page, Electronic RecordsCopy Fee: 50% of the per page fee, Copy Fee: $5.00 or no more than $0.50/page, Paper RecordsSearch Fee: $20.0050 Pages: $0.50/page51+ Pages: $0.25/page, Electronic RecordsSearch Fee: $20.0050 Pages: $0.37/page51+ Pages: $0.18/page, Microfilm/Other MediaSearch Fee: $10.00Copy Fee: $1.00/page, Search Fee: $28.0030 Pages: $1.24/page31+ Pages: $0.94/page, Search Fee: $20.00Copy Fee (Paper Records): $0.40/pageCopy Fee (Digital Records): $0.20/pageMax Fee (Electronic Records): $150, Paper RecordsSearch Fee (For Non-patient Related Requests): $23.1325 Pages: $1.19/page50 Pages: $0.89/page-100 Pages: $0.58/page101+ Pages: $0.35/page, Microfilm/Other MediaCopy Fee: $1.74/pageX-rays: $11.70/imageCertification (For Non-patient Related Requests): $9.38/request, Workers CompFlat Fee (Electronic): $26.00Search Fee (Paper): $7.50 (Includes pages 1-16)Pages 17+ (Paper): $0.45 per page. PDF State of California Renewal Paramedic License Application Pages 1+ : $1.00 per page Access Records | MBC - California The fee may include only the cost of supplies (including cost of paper and/or electronic media), labor, and postage. Pages 1 - 20: $1.83/page (2) Additional charges: a. Pages 61400 : $0.79 per page If no records are found, a $25.00 maximum clerical fee may be charged. 6CCR 1011-1 Chapter 2 Part 5.2.3.4, Pages 1 - 10: $2.00 per page The physician responding to a request for such information to be provided in electronic format shall be entitled to receive a reasonable, cost-based fee for providing the requested information in electronic format. Search Fee: $5.00 A fee for copying not to exceed .76 cents for each page of the medical record, and; The actual cost of postage and handling. SENATE BILL NO.1346 (2022) - Medical records, request, fees: Compression type: auto: Graphics resolution: 600: Compression level: 6: Print Engine: Arbortext FOSI Print Publisher: Producer: N.J.A.C. Microfilm and other media : $1.25 per page Several states update their medical record copying fees annually based on the consumer price index. Statutes & Constitution :View Statutes : Online Sunshine The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $49.26; and Specifically, the annual adjustment is based the Consumer Price Index for all Urban Consumers, South Region . Search Fee: $27.46 A special handling fee of $10.00 may be charged if the records must be delivered to the patient or authorized representative or third-party requestor within 48 hours of the request. Pages 11 50 : $0.68 per page Pages 1 10 : $16.00 flat fee Medical and Dental Fee Schedules - State Board of Workers' Compensation Disclaimer: Fee statutes are subject to change. X-rays and other media: Actual cost of reproduction, Workers Comp Pages 1-10 $1.00 We do a quality check to make sure the records are for the correct person, legible, within the correct time frame, and the type of records requested. Medical Records Copy Legislation - House Bill 714 Microfilm or other media: $2.10 per page, The following charges include an administration fee, retrieval fee, and postage expense. Search Fee: $5.00 State By State Medical Records Copying Fees - Health Care Navigator Center State By State Medical Records Copying Fees The following is a listing, by state, of what healthcare providers will charge consumers for their medical records: Alabama Search Fee: $5.00 Pages 1 - 25 : $1.00 per page Pages 26+ : $0.50 per page Retrieving, copying and transmitting existing medical reports and records, to include copying of medical notes and/or records supporting a bill or invoice for charges for treatment or services: $.30 per page for pages 61 and thereafter. . Max Fee : $200.00 per admission, Clinic (Attorneys representing patients, Insurance, Subpoenas): health care providers and medical records companies were no longer allowed to charge the fees authorized by state law for those medical records requested by the patient to be provided to third parties such as attorneys. Medical Records Price Index - Ohio X-rays/Other Media: Actual reproduction cost, Storage Fee: A reasonable fee may be charged for records stored off site, Microfilm/Other Media: Actual reproduction cost, Rush Fee: Additional $10 for requests completed/sent within 2 days, 11+ Pages: $12.00 flat fee (+ $16.00 = $28.00 total), Second copy request (same patient and same records): $1.00/page, From hospitals: $20 flat fee + reasonable production costs, From other healthcare providers: $10 flat fee + reasonable production costs, Social Security: FREE for request to support a claim, but must be specified in the request letter. Search Fee: $49.26(includes pages 1 - 10) State updates allowable charges for record copying State-by-State Guide of Medical Record Copying Fees. Below are the current fees for each state. Pages 41+ : $0.57 per page X-rays, MRI, CAT Scan (recorded on paper or film) : $2.23 per page, Search Fee: $10.00 Search Fee : $10.00 Pages 10 - 50: $0.75 per page Search Fee (Only for requesters that are NOT patient or patients personal representative) : $22.19 Position Number: CM-157-2022 Department: Fiscal Services Job Category: Time (Percent Time): Term (months/year): Current Work Schedule (days, hours): Monday-Thursday, 7:30am-5:00pm/Friday, 7:30am-11:00am Salary Range: A-69 Salary: A-69Steps 1 - 6: $4,386 - $5,598 monthly Shift Differential: Shift differential eligibility based on the current collective bargaining agreement. Microfilm: $2.00 per page, Search Fee: $25.88 MAX FEE : $200.00, Clinic Records: Pages 1+ : $0.30/pg up to $200 (requires EMR) Pages 51+ : $0.25 per page $31.02 Evid. Fiscal Technician I at Mount San Antonio College | EDJOIN Pages 26+: $0.50 per page Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. Pages 1 100: $1.00 per page Records not contained in the abstract will be assessed a reasonable copy fee. A search fee of no more than $20.00 per request. Contact: Personnel Commission . Cost. A reasonable professional fee charged by a physician for the review and preparation of a narrative summary of the patient's medical record. 65-4971 (b)] which required the Secretary of Labor to annually adjust the maximum fees that may be charged for non-workers compensation medical records copying, was repealed by the 2011 Kansas Legislature. Pages 100+ : $0.25 per page The purpose of HIPAA is to provide more uniform protections of individually . SENATE BILL NO.1346 (2022) - Medical records, request, fees The individual also has a choice to direct the health care provider to transmit electronically a copy of the health record directly to an entity or person designated by the individual, provided that any such choice is clear, conspicuous, and specific. .305 Subpoena of records -- Certification of copies -- Personal delivery. Pages 51+: $0.25 per page Pages 11-50: $0.50 per page Pages 21 - 60: $0.90 per page (1) (a) Any person required to investigate cases of suspected child abuse, abandonment, or neglect may take or cause to be taken photographs of the areas of trauma visible on a child who is the subject of a report. Page 1 : $5.00 Except as otherwise provided by law, a health care provider or contractor may charge a person who requests reproductions of medical records or payment records a reasonable fee for the reproduction of the records pursuant to this section. establishes a patient's right to see and receive copies of his or her medical records, under specific conditions and/or requirements as shown below. Electronic RecordsPursuant to 42 U.S.C. Electronic RecordsIf the requested records are provided on a digital or other electronic medium and the requesting party requests delivery in a digital or electronic medium, including electronic mail. $90 plus $0.10 per page for 201+ pages, Workers Comp: Upon a patient's written request, a hospital shall provide, without charge to the patient, a copy of the patient's medical record. Pages 1 40 : $0.53 per page Certification Fee: $25.00, Section 11-1-52, Mississippi Code of 1972, Worker's Comp: Does your service integrate with any case management systems? Also note: These rates are meant for third-party requesters and are not inclusive of fees for patient or patient directive appeals based on HITECH Act updates. $15 per printed image or $30 per CD or DVD, plus administrative fee of $10 for the reproduction of x-rays or any other material that cannot be routinely copied or duplicated on a commercial photocopy machine, A fee for certification of a copy of a medical record of no more than $10 per certification; and costs for delivering records in any medium, plus sales tax if applicable. Search Fee : $15.00 Hospitals (For Attorneys Representing Patients), Clinics (For Attorneys Representing Patients). $10.00 flat fee (for all other healthcare providers) + reasonable production costs, Paper Records Fees for Copying Patient Medical Records: Department of Health Pages 6+: $0.50 per page, WI Schedule of Health Care Provider Records Fees July 1, 2021 - June 30, 2022; HIPAA COW; WHIMA News; Contact Us. Records Requested For Dates of Injury Only: Pages 1+ : $0.76 per page. X-rays: $20.00 flat fee (for hospitals) + reasonable production costs $10.00 flat fee (for all other healthcare providers) + reasonable production costs RS 40:1165.1 Maine Paper Records Search Fee: $5.00 (includes the first page) Pages 2+: $0.45 per page Max Fee: $250.00 Electronic Records A reasonable fee may be charged. A fee of $5 or no more than $0.50 per page, whichever is greater. Pages 100+ : $0.25 per page Code r. 876-8.9 (85,86) (2016). Search Fee : $20.00 Pages 31+ : $0.88 per page, Search Fee : $20.00 Medical Record Requests By Attorneys Concerning the provision of medical records in the custody of a health-care facility. Title 2: Section 17, Pages 1 - 25: $0.75 per page CITE: Justia US Law|law.justia.com/codes/wyoming, 8 City Blvd. * 1998 regular legislative session. A fee of up to $1.00 may be charged for each year of records requested. The charges for providing digital copies shall not exceed $100.00 plus all postage charges actually incurred. http://alisondb.legislature.state.al.us/alison/CodeOfAlabama/1975/12-21-6.1.htm, http://www.akleg.gov/basis/statutes.asp#18.23.005, http://www.armedicalboard.org/Professionals/pdf/Act767.pdf, https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EVID§ionNum=1158, https://codes.findlaw.com/co/title-25-health/co-rev-st-sect-25-1-801.html, https://www.cga.ct.gov/current/pub/chap_369.htm#sec_20-7c, https://dpr.delaware.gov/boards/medicalpractice/record_fees/, https://regulations.delaware.gov/AdminCode/title19/1000/1300/1340/1341.shtml, http://www.flsenate.gov/laws/statutes/2011/395.3025, https://www.flrules.org/gateway/RuleNo.asp?title=WORKERS%27%27%20COMPENSATION%20MEDICAL%20REIMBURSEMENT%20AND%20UTILIZATION%20REVIEW&ID=69L-7.601, https://dch.georgia.gov/medical-records-retrieval-rates, https://sbwc.georgia.gov/document/publication/medical-record-charges-7/download, https://www.capitol.hawaii.gov/hrscurrent/Vol13_Ch0601-0676/HRS0622/HRS_0622-0057.htm, https://illinoiscomptroller.gov/agencies/resource-library/statutorily-required/copying-fees-adjustments/, http://iac.iga.in.gov/iac//xml/old-ir/Vol29/02Nov/02F760050026.PDF, https://www.legis.iowa.gov/docs/iac/rule/07-06-2016.876.8.9.pdf, https://www.legis.iowa.gov/docs/code/622.10.pdf, https://www.legis.iowa.gov/docs/iac/rule/07-15-2009.876.8.9.pdf, https://www.kmsonline.org/resources/practice-operations/medical-records/160-allowable-charges-for-copying-records, https://www.dol.ks.gov/documents/20121/101805/2019-schedule-of-medical-fees.pdf/5a17b3d2-4e3b-56f2-d9e1-7dbe8e75912a?t=1614320837097, https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=18145, https://apps.legislature.ky.gov/law/kar/803/025/160.pdf, https://legis.la.gov/Legis/law.aspx?d=964709, https://www.mainelegislature.org/legis/Statutes/22/title22sec1711-A.html, https://health.maryland.gov/mbpme/Documents/medchi21.pdf, https://www.mahima.org/ma-medical-record-copy-fees, https://www.michigan.gov/documents/mdhhs/Medical_Records_Access_Act_Fees_749820_7.pdf, https://www.health.state.mn.us/facilities/notices/docs/maxcharge.pdf, https://www.revisor.mn.gov/rules/5219.0300/, https://law.justia.com/codes/mississippi/2015/title-11/chapter-1/section-11-1-52, https://leg.mt.gov/bills/mca/50/16/50-16-540.htm, https://nebraskalegislature.gov/laws/statutes.php?statute=71-8404, https://www.leg.state.nv.us/NRS/NRS-629.html#NRS629Sec061, http://www.gencourt.state.nh.us/rsa/html/xxx/332-I/332-I-1.htm, https://www.nmmb.state.nm.us/docs/rules/NMAC16.10.17_MedicalRecords.pdf, https://www.nysenate.gov/legislation/laws/PBH/17, https://www.ncleg.net/EnactedLegislation/Statutes/HTML/BySection/Chapter_90/GS_90-411.html, https://www.legis.nd.gov/cencode/t23c12.pdf#nameddest=23-12-14, https://www.oscn.net/applications/oscn/DeliverDocument.asp?CiteID=439160, https://www.health.pa.gov/topics/Administrative/Pages/Medical-Record-Fees.aspx, http://webserver.rilin.state.ri.us/Statutes/TITLE23/23-1/23-1-48.HTM, https://scdhec.gov/sites/default/files/media/document/Annual-Adjustment-to-the-Fee-for-Search-and-Duplication-of-a-Medical-Record-2022.pdf, https://sdlegislature.gov/Statutes/Codified_Laws/DisplayStatute.aspx?Type=Statute&Statute=36-2-16, https://law.justia.com/codes/tennessee/2018/title-68/health/chapter-11/part-3/section-68-11-304/, https://law.justia.com/codes/tennessee/2018/title-63/chapter-2/section-63-2-102/, https://law.justia.com/codes/tennessee/2019/title-50/chapter-6/part-2/section-50-6-204-d-1/, https://www.hhs.texas.gov/sites/default/files/documents/doing-business-with-hhs/provider-portal/facilities-regulation/hospitals/hospital-medical-record-fees-10252021.pdf, https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=22&pt=9&ch=165&rl=2, https://le.utah.gov/xcode/Title78B/Chapter5/78B-5-S618.html, https://legislature.vermont.gov/statutes/section/18/221/09419, https://law.lis.virginia.gov/vacode/8.01-413/, https://apps.leg.wa.gov/wac/default.aspx?cite=246-08-400, http://www.wvlegislature.gov/Bill_Status/bills_text.cfm?billdoc=sb578%20enr.htm&yr=2017&sesstype=RS&i=578, https://www.dhs.wisconsin.gov/wisact146/medical-records-fee.pdf, https://law.justia.com/codes/wyoming/2013/title-35/chapter-2/article-6/section-35-2-611, $1.00 for each page of the first 25 pages, $0.50 for each page in excess of 25 pages, Actual costs of mailing the medical records, Actual cost of reproducing X-rays and other special medical records. $2.00 per page for pages 1-10. A reasonable fee for providing health care information may not exceed $0.50 for each page for a paper copy or photocopy. If requested, the health care provider shall provide the requestor, at no extra charge, a certification page setting forth the completeness of the X-rays and other imaging media on file. Pages 50+: $0.42/page Copies of X-rays or films not reproducible by photocopy shall be provided at the health care provider's actual cost for materials and supplies. CMS update on medical record documentation for E/M services - CodingIntel Pages 1+:$1.00 per page, Search Fee: $28.00 Paper Records: $27.46 plus $0.63 per page for the cost of labor and supplies for copies provided in paper form and $25.71 for additional costs if records are maintained off-site. Pages 6 - 50: $0.85 per page Pages 51+: $0.25 per page New, Certified Copy of Corrected Birth Record. Pages 1-25: $0.50 per page Source: Louisiana Revised Statutes 40:1165.1 (2018), The charge for copies of records may not exceed $5.00 for the first page, Up to a maximum of $250.00 for the entire medical record.